Xero integrates with fishbowl seamlessly

Better Automation Through Integration

Fishbowl integrates with Xero

Fishbowl with Xero

Do you use Xero and need and Inventory or Manufacturing add-on?  Then Fishbowl has the answers you need. 

With Fishbowl all of your business’s day to day operations are managed in Fishbowl, leaving Xero to do what it does best.  Provide a great accounting solution. 

Easily manage every facet of your operations from Quote to Invoice, Purchase Order to Supplier Invoice, Manufacturing processes and stock control.

Everything you do in Fishbowl that has a financial impact on your businesses is automatically posted through to Xero on a schedule that you define. 

Fishbowl integrates seamlessly with Xero

Simple Setup

Fishbowl offers a slick and seamless integration to Xero that can be easily configured. Users can instantly update accounting records and even create new
general ledger accounts from Fishbowl.


Accounts Receivable

Fishbowl handles order fulfillment, including sales orders, picking, packing, and shipping, and it updates Xero with the appropriate accounting adjustments, namely inventory asset, cost of goods sold, and income.



Any payments accepted in Fishbowl will be added to Xero as well. Of course, you can always take payments in Xero or use its online bill pay option.


Accounts Payable

Fishbowl manages inventory and purchase order creation. Once received, Fishbowl will send a bill to Xero with the necessary accounting entries.



Along with invoices and bills, new customers and vendors are automatically added to Xero from Fishbowl.


Inventory Adjustments

Cycle counts, scrapping inventory, and other inventory adjustments that are made in Fishbowl will be sent to Xero automatically to keep your books spot on.


Manufacturing Adjustments

When work orders are completed in Fishbowl, they will post to Xero to update the general ledger accordingly.

How does Fishbowl Extend Xero’s Capabilities? 

User reviews

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Key Features 

Account Mapping

Step one of connecting Fishbowl to your Xero account is to run Fishbowls simple Xero connection wizard.  This will Authorize the integration and connect your Xero Chart of Accounts with Fishbowl. 

Once connected, you can then do all of your account mapping at a product level, making it a breeze if you want different products to go to different, Income, Costs of Goods Sold or Asset accounts.

Xero Tracking Categories

Use Xero Tracking Categories to report different business locations or product Groups?   Then connect Fishbowl Classes to a Xero Tracking Category and have all the transactions from Fishbowl allocate to the correct Xero Tracking Category automatically.

Sales Process

With Fishbowl, you manage the complete sales process from within Fishbowl.  From customer setup and then every step of the process from Quote, to Sales Order, to the Pick, Pack and Ship of your products.  On shipping of the order, Fishbowl will enter into Xero the Invoice for the customer and the associated Cost of Goods Sold and Inventory entries meaning your accounts are always up to date. 

Fishbowl’s ability to ship just some of the items on a Sales Order will enable you to invoice for only the items that are shipped as they ship meaning the management and invoicing of Backorders is a breeze.

With Fishbowl Sales Orders, you can enter a payment for part or all of the order and this will post directly to Xero as a Prepayment for the customer.

Fishbowl integrates with Xero

Purchasing Process

The purchasing of your stock is managed through Fishbowl.  From creating a Purchase Order and sending off to your supplier and then recording that Receiving of Stock via a two-step process that Fishbowl calls Receiving and then Reconciling.  This allows your team to enter the Receiving of stock separately to a suppliers Invoicing meaning it can be recorded the day stock physically arrives on a computer or via the Fishbowl GO scanning solution even if you don’t have the Supplier Invoice yet.  Your accounts team can then enter the Supplier Invoice against the Received stock when it is received via Fishbowls the Fishbowl Reconcile step.

The Reconcile step also allows for the allocation of 3rd party freight costs to be entered giving you a more accurate stock value while automatically accruing for this in Xero.

Fishbowl integrates with Xero

Manufacturing Process

Use Xero and Manufacture?  Manage your entire manufacturing process in Fishbowl with Work Orders, Scheduling and Time against Work Orders.  Sometime though a manufacturing process should have an impact on your accounts.  For instance, you may want to move the value of what you have made from Raw Materials Asset to Finished Goods Asset or perhaps you are costing labour into the Finished Goods. When this happens Fishbowl will automatically enter into Xero the journal entry to make these changes as you Finish a Work Order.


Stock Control

With Fishbowl and Xero, all of your inventory is maintained in Fishbowl allowing you to use all the advanced Inventory features such as tracking and multi-location.  When you make a change to your inventory in Fishbowl such as a stocktake adjustment or perhaps you adjust the average cost of a product in stock, then Fishbowl will create journal in Xero to reflect the change.


Features to grow as you grow.

Weather it be the need to connect your inventory to an online store or implement a complete warehouse scanning solution.  As the needs of your business grow, you can utilise Fishbowl’s tools to ensure you have a complete end to end solution sitting in front of your business’s financials.




It’s all online, so you can work when and where you want to. Just log in with your PC, Mac, or mobile device.

Your bank statements are automatically imported and categorized, letting you see your cash flow in real time.

Invite your team and work together on financials. You can collaborate over your up-to-date numbers.

Xero has all you need to run your business – including invoicing, paying bills, sales tax returns, reporting and much more.

Contact Us

Give us a call and have a chat with one of our amazing Client Solutions team

AU: 1300 785 755

NZ: 0800 785 755


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No credit card details required. Enter your details and download your free trial now!


Just fill in the information and click the GET STARTED button to access our download. The free-trial versions are fully functional copies of our software with all capabilities enabled. A Fishbowl technician will contact you — usually within two business days — to help answer any questions you may have.

Important: We will never sell your information to third parties.